Divide your project into smaller parts. All actions should be easy understandable and clearly defined. It’s important that your project will be finished within the estimated time range, so mistakes because of a vague task description should be avoided.
Prioritize your tasks to make sure that things are done in the right order. Make sure that you don’t set everything to priority 1, as this, of course, doesn’t make sense.
Set deadlines, so that everyone knows when things need to be finished. Without deadlines it’s easy to move a task into the next day.
Categorize your tasks to clarify the action which should be done. A good task manager should let define your individual categories like Test, Draw or Error. Categorized tasks can easily be grouped together, which eases the way to assign them to a special group of your team.
Track every progress. Everyone of your team should be able to check the progress of every single task. Managers and other team members don’t need to ask every involved person how far things are. A look on the task progress is the better, faster and easier way to get this information. Additionally every finished task will motivate everyone. Watching like a project becomes finished raises the team spirit.
Talk to each other. Working together means communication. To avoid misunderstandings you should talk as much as you can to other team members. A task manager should provide these possibilities. This can be email groups or an instant messenger system. Important is, that everyone has access to it. When someone needs help or a question arises, there should be no question about whom to ask and how.
Gerard Schwabe is lead tech developer at soft-evolution, an innovative provider of team management software Pimero.
